How do I bring in Attendees?

This article is for:

WebinarJam

 

How Can Attendees Speak during my webinar?

We call this the attendee spotlight. You can call this the hot seat, consulting made easy, bringing in attendees, etc...but with this feature, you can invite any of your webinar attendees to join the presentation at any time. Your invitees are able to speak, screen share, even broadcast their webcams. When their part is complete, you can change them back to "attendee-only mode".

During your webinar simply ask, "Does anyone want to speak? If so, click the room tab and press the Request to Speak button." Or choose to invite an attendee by clicking beside their name!

NOTES:

  • Attendee Spotlight does not work on Facebook. 
  • You are still limited to 6 presenters, so return presenters to attendees to stay under the 6 limit.
  • Attendee Spotlight users need
    • to use a desktop or laptop
    • a current version Chrome or Firefox
    • have a webcam or camera and microphone.

 



Attendee Request to Speak:

Your attendees can click "Request to speak".  The image below appears, allowing them to cancel the request.

 

 


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Admin Attendee Requests:

After they request to speak, you'll see their request to speak in your side bar on your ROOM tab of your control panel.

  1. Room tab is marked #1 Below
  2. Requests is marked #2 Below
     

 

If  you want to make attendees into presenters, ask if they wish to do so.

Hover over their name. To the right, click on the hand icon that appears.

 


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Installing WebinarJam

If you haven't used WebinarJam before, you will be taken to a screen to install it.

The WebinarJam App/Plugin needs to be downloaded to your browser. Follow the steps as your browser advises.

While we strongly recommend Chrome. If something doesn't work in Chrome, try Firefox. Private or Incognito windows are not necessary.

NOTE: While attendees can view webinars from many different browsers, current versions of Chrome of Firefox need to be used if an attendee wishes to become a presenter.

Read: 

 


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Last Minute Webinar Checklist

A screen that explains Do's and Don'ts appears that will improve the webinar experience for both you and your attendees.

Use this as a checklist before each webinar to confirm you and your household are ready!

After you've reviewed the list, scroll down and press the "Log into the Room" Button.

NOTE: If you see a warning that you are already an administrator, press Control F5 to refresh.

 

 

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Test Your Video & Audio

Now a few screens appear that allow you to test your Video and Audio.

 

 

If you wish to change the Camera or Microphone, now is the time to look in your address bar for the Camera Icon as you control which Camera or Microphone to be used directly within your browser.

You'll see something like the screen below, but the webcam icon may be elsewhere on the address bar if you use a different browser.

 

 

Be sure you can see your video and hear a bit of noise (which will sound like feedback because WebinarJam is echoing to confirm there is sound).

If you don't see yourself or hear feedback, "Try Again" and change your Camera and Microphone as described above. Be sure to keep trying until you see your video and audio. If it doesn't work, try a different browser or just go back to your attendee link to become an attendee again.

 

 
Once you've clicked YES, a confirmed screen appears. Repeat the process for the following settings:
  • 1280 X 720 for HD / High Definition
  • 640 X 360 for SD /Standard Definition
  • 320 X 180 for LD / Low Definition
     

 

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What You Will See

You will appear on a screen with other presenters.

Be sure to click the camera icon to turn your camera on. You will see an avatar until your camera is turned on.

If you see a gray box instead of an avatar or your video, your camera is not visible to WebinarJam. You will want to go back to being an attendee.
 


 


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Presenter Controls

With the links at the top center, or in the lower left of your personal display, you can choose to turn your microphone or camera on or off or what definition displays.
  • 1280 X 720 for HD / High Definition
  • 640 X 360 for SD /Standard Definition
  • 320 X 180 for LD / Low Definition
     

 


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JamSession Webinar Owner

As Webinar owner you will see the following:

Once your attendee becomes presenter they will appear on the screen, taking equal space as the other presenters. If they have a gray box instead of the attendee or an avatar, their camera did not pass the video tests.

 

Admin Controls

As with any other presenter, you can maximize the presenter. You can mute them or turn off their camera. These settings appear at the bottom of the screen with a mouse over as seen below.

 

  1. Room Owner (Marked #1 Below)
    • The webinar owner has an orange star. 
  2. Maximize or Minimize(Marked #2 Below)
  3. Personal Microphone, Camera and Screenshare Controls (Marked #3 Below, also at the top center)
    • You'll see Microphone and Camera under co-presenters if they have them on. The webinar Owner and Room Administrators can turn them off other co-presenters.
  4. Grant Administrator Access. (Marked #4 Below)
    • If it's blue, then you can Revoke Administrator access
  5. Eject as Presenter (Marked #5 Below)

 

 


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Return as Attendee

When you are ready to return them to an attendee, you have two options.

 

Option 1

You can "Eject as a presenter" (Marked #5 Above)

 

Option 2

Click "View" under Admin. The name should be listed, then hover beside their name. Click the red box that says, "Return as Attendee." (Shown below)

The presenter will return as an Attendee.

 

 


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